Banking Project Coordinator (12 months contract)

Location: Singapore, Singapore
Specialisation: Contracting
Salary: S$55000 - S$72000 per annum
REF: CT_1507889181

You will join a team of professionals working in a high volume, fast-paced team environment, providing administrative support. You will have outstanding organisational and numerical skills, be eager to learn and come into the position with a can-do attitude.

RESOURCE MANAGEMENT

  • Raise requisitions/work orders and coordinate the onboarding and off-boarding processes (including equipment ordering and staff screening), in line with Group policies and procedures.
  • Ensure the correct resource rates are promptly updated in Clarity for all non-employed workers.
  • Run weekly reports to track new joiners, internal moves and terminations. Ensure key staff details are correct (cost centre, worker type) and coordinate system updates where required.
  • Plan for contract changes and actions such as renewals in advance.
  • Track issues/escalations and bring them to the attention of the Senior Manager in a timely manner.

FINANCIAL AND VENDOR MANAGEMENT

  • Monitor the financial progress of programmes/projects you are responsible for administering.
  • Meet regularly with Project Managers to discuss project financials (forecasts, accruals etc).
  • Coordinate and check accruals submissions.
  • Raise requisitions in eProcurement for the purchasing of goods and services, in line with Group policies and procedures.
  • Coordinate with managers, approvers and vendors to ensure items are approved as quickly as possible.
  • Proactively track orders and follow-up on activities with upcoming due dates.
  • Match invoices to timesheets for key vendors and resolve any anomalies.
  • Complete withholding tax forms and obtain requisite approvals.
  • Ensure orders are promptly receipted and invoices approved and processed. Closely monitor status through to payment and maintain the order/payments trackers.
  • Track vendor travel: coordinate the requisition and invoicing processes in line with Group policies and procedures and ensure all travel costs are re-charged to the appropriate project.
  • Track/report on Infrastructure (RFS) requests.
  • Track untagged costs and ensure all costs are re-charged to the appropriate project.
  • Coordinate/track requests for the reclassification of project costs, ensuring these are completed.
  • Track issues/escalations and bring them to the attention of the Senior Manager in a timely manner.

MONITORING & REPORTING

  • Assist in running, analysing and issuing standard reports from Clarity and other systems, including (but not limited to) weekly missing time report, active users, resource allocation, financials, outstanding e-learning completion.

GENERAL ADMINISTRATION

Support the Senior Manager in:

  • Ensuring all team members are trained on using Clarity (including timesheeting).
  • Developing guides/templates, coaching and conducting training sessions on relevant policies, processes, systems and tools.
  • Setup, administer and coordinate housekeeping of the team's SharePoint sites. Action security/access privileges for SharePoint (and JIRA where required).
  • Provide support to the Senior Manager (where required) in organising travel, meeting/workshop logistics, preparing agenda, minutes, reports and documentation as necessary.
  • Manage and maintain electronic and (where required) paper-based filing systems and archives.
  • Ensure team email distribution lists are kept up to date.
  • Act as a reference point for basic queries and provide general system user support.
    • Perform other administrative duties as required by the Senior Manager in order to assist in the smooth operation of the team.

CANDIDATE REQUIREMENTS

  • Proven administrative experience, including experience as a project finance administrator, ideally gained working within a Finance team and/or in IT project based environments.
  • Proficiency in Clarity and/or PeopleSoft e-procurement would be a strong advantage.
  • Highly disciplined and deadline focussed, with a proven ability to prioritise issues and manage a wide variety / high volume of tasks within a dynamic environment.
  • Excellent organisational and time management skills. Tracks progress on a wide range of tasks. Carries out all tasks but always spares time for high priority and last minute tasks.
  • Reliable and takes ownership to deliver. Uses initiative to anticipate needs, solve problems and find better ways of working.
  • Excellent accuracy and attention to detail.
  • Excellent analytical, numerical and problem solving skills.
  • Strong communication skills - oral and written.
  • Confident and self-motivated, with a flexible, can-do attitude and a proven ability to work on assignments independently and hit the ground running.
  • Proficiency in MS Excel.
  • Proven ability to handle sensitive matters with discretion and confidentiality.
  • A team player; multi-culturally aware with proven success in working effectively with geographically dispersed teams.
  • Proficiency in tools such as SharePoint, Jive and Jira.
  • Proficiency in MS PowerPoint.
  • Experience working in Financial Services.

Experienced Project Coordinators willing to take on a 12 months contract role are welcome to send your resumes in MS Word format to cindy.tan@ambition.com.sg at the earliest instance!

Business Registration Number: 200611680D | Licence Number: 10C5117 | EA Personnel Registration Number: R1109257

*LI-BF