Executive Assistant - Financial Services

Location: Singapore, Singapore
Contract Type: Permanent
Specialisation: Banking & Financial Services
Salary: Negotiable
REF: BBBH226606_1539072867
Job summary
  • Schedule management and proactive forward planning, tactful handling while balancing relative priorities and commitments of the executive you are supporting.
  • Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
  • Schedule meetings, prepare agendas, briefs, and correspondence
  • Undertake a range of other administrative duties, e.g. completing expense claims, organize and undertake filing, order stationery
  • Manage travel itineraries, arrangements and visa needed
  • Work closely with global senior management support teams and help with the arrangements of their trips to the Asia Pacific region
  • Act as point of contact for senior overseas visitors
  • Uphold a strict level of confidentiality
  • Develop and sustain a level of professionalism among staff and clientele
  • Ensure that all activities and duties are carried out in full compliance with regulatory requirements and group requirement

Key Requirements

  • Minimum of 5 years of experience as an Executive Assistant reporting directly to senior management
  • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
  • The successful applicant will be highly organized, hard-working, motivated individual with a strong sense of loyalty and discretion, and a pragmatic, but flexible approach to work
  • Attention to detail is a must even in a busy environment
  • Excellent communications skills and telephone manger (articulate and responsive) accustomed to speaking at the senior management level (both internally and to clients)
  • Be able to prioritize workload. Must be able to manage a high volume of demanding and constantly changing travel arrangements
  • Exceptional interpersonal skills
  • Friendly and professional demeanor

Business Registration Number : 200611680D | Licence Number : 10C5117 | EA Registration Number : R1874268