Head of Admin and HR Manager

Location: Singapore
Contract Type: Permanent
Specialisation: Contracting
Salary: S$7000 - S$9000.00 per month
REF: BBBH238578_1574242843


Reports to Founding Partner and COO, based in Hong Kong.

Responsibilities of the Head of Administration and HR Manager include:

Adminstration and Overall Coordination Across Offices

  • Update, maintain, implement and coordinate firm policies and procedures across all four offices
  • Supervise office managers of other three offices to ensure consistent and smooth running of offices and administrative functions
  • Work alongside finance and legal teams and partners on all office administration matters
  • Manage calendar for company-wide calls/meetings
  • Supervise expense reimbursement for all offices
  • Supervise/negotiate contracts and purchase requests with service providers across all offices including office lease, travel agents, hotels, car companies, telephone companies etc
  • Supervise implementation of IT systems for all offices
  • Supervise maintenance of office records across all offices
  • Other miscellaneous admin work, such as: check/code vendor invoices, update company website, monitor conference registrations, etc.
    Local Office Activities:
  • Supervise admin assistant(s) and one part-time tea lady in local office
  • Back up admin assistants as/when needed
  • Maintain daily operations of local office, including liaising with guests, building management, vendors, etc.
    Special Events:
  • If based in Singapore: manage planning and opening of Singapore office, including location selection (with partners), office design and renovation and moving-in. Singapore office will initially be located in a served office
  • Supervise/plan/organize and coordinate company-wide events (Annual General Meeting, Team Off-sites, etc.), if/when applicable

    Human Resources Function
  • Work with the COO to oversee the human resources function across four offices, covering all staff, providing localised solutions to global initiatives
  • Work with legal team to ensure update and consistency of employment legal framework according to local jurisdictions and company requirements, such as employment agreements, compensation/benefit structure and employee policies
  • Coordinate and consolidate understanding of local employment rules and regulations from perspectives of employee and company
  • Manage employee related insurance programs, visa requirements and other labour rules/regulations related issues
  • Manage/oversee staff on-boarding/departure arrangements
  • Manage head-hunter relationships and assist teams during recruiting cycles
  • Conduct regular benchmarking analysis for compensation and benefits
  • Manage annual review process
  • Assist COO in cash compensation, benefits and carried interest program development and improvement
  • Manage regular training opportunities for team members
  • Drive staff engagement and retention initiatives, build an inclusive environment and maintain a cohesive company culture

    Requirements:
  • 10-15 years or more of relevant experience in office administration
  • Independent, self-starter
  • Ability to work and manage teams across jurisdictions
  • Strong, personable leader who provides practical solutions and guidance to direct reports and team members seeking solutions
  • Able to proactively engage with all parts of the firm, building credible relationships and becoming a trusted partner
  • Practical and effective problem solver
  • Detailed oriented and willing to "get into the weeds"
  • Willing to travel at least twice a year to visit other offices

    If you are interested in the role above, kindly email your updated resume to emily.ng@ambition.com.sg

    We regret that only shortlisted candidates will be notified.

    Licence Number: 10C5117

    EA registration Number R1439496