Operations Executive

Ambition is a leading global recruitment and executive search business operating across key international cities, specializing in areas within Banking & Financial Services, Finance & Accounting, Shared Services, HR, Engineering, Sales & Marketing, Procurement & Supply Chain, Technology and Contracting.

We are currently seeking an Operations Executive to provide continuous support for our Contracting team.


Key Responsibilities:
1. Timesheet & Administration

• Collate, validate and verification of timesheets, overtime claims, and variable components, weekly or monthly timesheets from contractors or clients/consultants
• Follow up with contractors on missing/unapproved timesheets.
• Record reimbursements, allowances, overtime, and other payroll?related transactions.

2. Contractor Management

• Managing and updating the leave tracker and responding to contractors/consultants on queries related to leaves and payslips
• Support onboarding by sending out welcome emails, addition of contractors for insurance and workmen injury compensation act.
• Coordinate off?boarding of contractors.

3. CV Registration & Branding

• Supports consultants on their candidate registration and formatting of CVs requests
• Placement and change requests compliance checks for the sales teams
• Conducts candidate reference checks over phone as per consultant's request

4. Administrative Duties

• Assisting with quarterly MOM data collection and updates to Seven20
• External third-party employment verification for ex-contractors.
• Ad hoc support, providing assistance on tasks as needed by team members or management

Key Requirements:

• Bachelor's Degree in Business Administration, HR, Accounting, or a related field (or equivalent experience).
• Minimum 3 years' experience in Contracting/Payroll administration, or sales support in a professional services environment.
• Proficient in Microsoft Excel (e.g., data entry, lookups, basic checks), Outlook, and Teams.
• Experience with ATS/CRM systems (e.g., Seven20 or similar) preferred.
• Familiarity with Singapore MOM requirements for contractors, Work Injury Compensation coverage, and basic leave/pay practices.
• Familiarity with timesheet portals, payroll inputs, and document management tools is an advantage.