Operations manager | 6 - 12 months | Law firm |

Job Description

Onboarding

• Manage the creation and execution of consultant agreements during the consultant onboarding and offboarding phases including any negotiation of contract terms
• Lead all onboarding activities, including initiation and oversight of pre-employment screening (conducted by an external agency and required training)
• Maintain relevant newcomer trackers and assist with ad hoc inquiries

Operational Support

• Coordinate customer and employee placement logistics when employees and customers place new assignment
• Manage the preparation and execution of all client and consultant engagement documents, including all contract term negotiations
• Liaise with relevant teams and other company groups (including HR, Finance, IT Systems, and secretarial groups) to ensure smooth commencement of assignments
• Manage timesheet systems and payroll framework, according to the staff's engagement terms
• Advise on cross-border or other complex placement arrangements, working with Company's Risk, Finance, Tax and Legal functions as appropriate

Finance and Commercial Operations

• Lead month-end preparation, customer billing process, provide guidance to the payments team, and track outstanding invoices
• Track employee timesheets, review and verify invoices, monitor timely completion of accounts payable and payroll records, record and instruct Payroll and Finance teams on payments and salaries
• Complete month end close out on company systems
• Maintain invoice, payroll and timesheet trackers and assist with ad hoc queries

Compliance

• Ensure that company's legal documentation accounts for market requirements, including by maintaining up-to-date
• Monitor legal and regulatory developments impacting the structure of company's engagements with employee and, where necessary, balancing risks with proposed mitigations
• templates for consultancy arrangements and placements and considering variations for consultants' individual circumstances and business needs
• Manage all other matters related to law society and other regulatory compliance

Requirements

• Degree/Diploma in any field
• A high level of numeracy and very strong attention to detail
• Excellent organizational skills, able to run processes to meet deadlines, prioritize and judge when to escalate
• Strong written skills, able to draft formal documents (using standard templates and with guidance)
• Strong communication skills, which will be called on with clients and third parties as well as internally
• Experience in business operations in a professional or financial services environment
• An inquisitive mind and enthusiasm for being part of a global growth business, motivated to contribute on different fronts and to grasp opportunities as they arise

Interested applicants please send your resume in MS Words format to andy.chia@ambition.com.sg and ATTN it to Andy Chia Pei Yuan (R2198134)

Shortlisted candidates will be notified

www.ambition.com.sg

EA Registration Number: R2198134

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

If this job isn't quite right for you, but you know someone who would be great at this role, why not take advantage of our referral scheme? We offer SGD1,000 or SGD350 in shopping vouchers for every referred candidate who we place in a role. Terms & Conditions Apply. https://www.ambition.com.sg/refer-a-friend